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HealtHITech Law HIPAA, HITECH and Beyond

Privacy Policy

This Privacy Policy applies to personal information collected online by Vorys, Sater, Seymour and Pease LLP, its subsidiaries, or affiliates (collectively, “Vorys” or “we” or “us” or “our“) through its websites, microsites, or mobile sites that expressly adopt, display or link to this Privacy Policy (collectively, the “Sites”).

This Privacy Policy answers the following questions:

  1. What information does Vorys collect about you on our Sites?
  2. How do we use the information we collect about you?
  3. Does Vorys share your information with third parties?
  4. What choices do you have over how Vorys uses your information?
  5. How does Vorys address children’s privacy?
  6. How does Vorys secure personal information on our Sites?
  7. How do our Sites interact with third-party websites and content?
  8. Where is personal information stored and processed?
  9. Will this Privacy Policy change?
  10. How can I contact Vorys?

1. What information does Vorys collect about you on our Sites?

Information You Provide: Our Sites may include features that allow you to provide personal information to us, such as contacting us or submitting inquiries to us, signing up for our RSS feed, registering for an event, or choosing to receive Vorys information or other communications. We may ask you to provide information about yourself directly to our Sites to utilize these features, such as your name, company/organization, email address, mailing address, and telephone number.  If you choose to provide personal information through the Sites, you will also be subject to our Disclaimer.

Information Observed or Collected Through Technology:

Navigational Information. We and our third party service providers may collect navigational information when you use our Sites. For example, we may collect IP addresses, operating system information, domain type, browser version, the Internet service provider used to access our Sites, use of links to arrive at our Sites and the IP address from which you arrived, web pages requested and viewed on our Sites, and time spent on our Sites; and, for our mobile websites, we and our third party service providers may collect technical information about the device used. Navigational information is largely anonymous in the sense that it doesn’t include information that directly identifies you.  However, we may associate this navigational information with your personal information if you provide it, and our use and disclosure thereof will be done in accordance with the “How do we use the information we collect about you?” section, below.

Cookies and Similar Technology. We and our third party service providers use “cookies.” Cookies are small data files that assign a unique identification to your device, and are typically stored on your device by your web browser. We may also use pixel tags (also known as web beacons, web bugs, and clear GIFs) on the Sites and in emails. A pixel tag is a nearly invisible pixel-sized graphic image on a webpage or in an email message.

We and our third party service providers use cookies, pixel tags and similar technology to collect information about things like: your interactions with our Sites and with our advertisements; the times you visit our Sites; confirmation when you open email from us, including the time you open the email and whether you click on any links in the email; and the sites you visit after visiting one of our Sites.

2. How do we use the information we collect about you?

We may use the information you provide to respond to your inquiries, to complete your registration, and to send you information that we think may be of interest to you.  We may use navigational information to help us evaluate how our visitors use and navigate our Sites. For example, we collect navigational information to determine things like the number and frequency of visitors to each web page of our Sites; the difficulties that visitors may have with our Sites; the time it takes a visitor to connect to the Site or download pages; and the length of their visits to our Sites.  We analyze this information to better understand and improve a visitor’s experience on our Sites, and for other internal business purposes.

We use information collected through cookies and similar technology for many of these same purposes.  In addition cookies and similar technology are used for things like personalizing your experience on our Sites, analyzing trends, determining return visitors, and measuring the effectiveness of our advertising.  We may also use third-party analytics providers to measure traffic and usage trends, and to help us better understand your use of and interaction with our Sites.

3. Does Vorys share your information with third parties?

Your information may be shared among Vorys, its subsidiaries and its affiliates who are responsible for providing services to you so that they may communicate with you directly.

We also may share your information with third party service providers so that they can help us provide services to you, such as monitoring Site activity, marketing our services, hosting a Site, and administering and monitoring emails.  These third party service providers, however, are not authorized by us to use or disclose your information except as necessary to perform services on our behalf or to comply with legal requirements.

Additionally, your information may be shared with and disclosed to unaffiliated third parties in the event we sell or transfer all or a portion of our business assets or merge with another company or are involved in a corporate reorganization or other change of control.  Your personal information may be one of the business assets transferred, shared or sold as part of the transaction.  We may also disclose your personal information without your consent if we believe, in our sole discretion, it is reasonable to do so to satisfy laws or government regulations, comply with legal process or law enforcement requests, commence legal actions for violation of our Disclaimer, or to protect the rights, safety or property of Vorys, our users or others.

4. What choices do you have over how Vorys uses your information?

Email: You may opt-out of our marketing emails by following the instructions listed in the email that you received.

Cookies: You may set your web browser to notify you when you receive a cookie or to not accept certain cookies.  However, if you decide not to accept cookies from our Sites, you may not be able to take advantage of all of the features on our Sites.

5. How does Vorys address children’s privacy?

Our Sites are directed at adults and we do not knowingly collect information provided by children under the age of 13.

6. How does Vorys secure personal information on our Sites?

We employ physical, technical and administrative procedures to safeguard the personal information we collect online. While we use these security measures on our Sites, you should be aware that 100% security is not always possible.

7. How do our Sites interact with third-party websites and content?

For your convenience, we may enable you to navigate to third-party sites through links on our Sites. If it is not one of our Sites, we do not endorse these third-party sites, do not have any affiliation with these third-party sites, and we do not control and aren’t responsible for their Internet and web practices.  Whether the third-party content appears within our Site environment (like a map frame), or you leave our Site for another website to view it, the terms, conditions, and privacy policies of those other websites govern your online experience.  Please review their separate terms of service and privacy policies if you have any questions about their practices.

8. Where is personal information stored and processed?

This Privacy Policy governs the information collected through the Sites irrespective of where you are located, for example, when you access, browse or interact with the Sites.  We share store and process personal information in the United States of America, which means your personal information may be stored outside of the province, state, and/or country in which you reside. 

9. Will this Privacy Policy change?

We may make changes to this Privacy Policy at any time to take into account new or changing circumstances, so please review it periodically.  If we make a material change to our information collection, use or disclosure practices specified in this Privacy Policy, it will be applied only to information collected on a going forward basis.  By visiting or registering to use a Site or submitting information, you agree to the terms of this Privacy Policy and consent to receive notice of any material changes in this Privacy Policy or material changes in our collection, use or disclosure of your personal information as specified in this Privacy Policy, by postings on the Sites or by email, as determined by Vorys.  We will update the effective date of the Privacy Policy at the time a change is made.

10. How may I contact Vorys?

If you have any questions, comments, or concerns about this Privacy Policy, please contact us by email at Bcschmidt@vorys.com. When writing us, please make sure to include your name and mailing address or telephone number so that we can contact you.

Effective Date (last updated on): February 13, 2017